Weld County Clerk of Court

What the Weld County Clerk of Court Does

Colorado does not elect a separate district clerk. The Clerk of Court in Weld County is a Judicial Branch employee inside the 19th Judicial District. The position runs the records counter for district court and county court at the Centennial Center, manages the case files, accepts filings, collects court fees, issues process, and provides certified copies. The official Judicial Branch overview notes that Colorado has 64 Clerks of Court across the state. Weld's is one of them.

The Weld Clerk of Court is the right office for case files, hearing schedules through staff lookup, certified copies, fee waivers, and most pro se intake. It is the wrong office for a recorded deed, a marriage license, a voter registration, a license plate, or a motor vehicle title. Those records go to the elected Weld County Clerk and Recorder, a separate office under Carly Koppes at 1250 H Street. The split is set by Colorado law, and it shows up every time a Weld resident asks for a record at the wrong window.

Weld County Clerk of Court Office Location and Hours

The Clerk of Court counter sits at the Centennial Center, a downtown Greeley building one block from the historic 1917 courthouse. Records, file information, the Court Information Center for self-help, and the main clerk window are all in this building. The official Colorado Judicial Branch Weld County page publishes addresses and direct lines. The page links virtual courtrooms, ADA forms, jury info, and the bond hearing schedule.

No email or fax pleadings are accepted at the Clerk of Court. Probate phones run separately at (970) 475-2505 and (970) 475-2506. Water Court is at (970) 475-2507. Transcript requests go through Plaza West at 910 10th Avenue using the (970) 475-2400 line. The Court Information Center for self-help filers shares the Centennial Center building.

Types of Records the Clerk of Court Holds

The Clerk of Court holds every state court case file in Weld County. That includes both district court matters of general jurisdiction and county court matters of limited jurisdiction. The Clerk does not hold federal court records, municipal court records, or sheriff arrest reports. Those route to separate agencies.

• District court criminal files: felony cases (case class CR), including complaints, plea papers, sentencing orders, and protection orders.
• County court criminal files: misdemeanors (M) and traffic infractions (T), including tickets, dispositions, and protection-order conditions.
• Divorce and domestic relations files: dissolution, legal separation, parental responsibilities, child support, and parenting plans (DR).
• Probate files: wills, letters, trusts, applications, petitions, claims, and closing documents (PR).
• Civil and small claims files: district court civil (CV) cases at any amount, county civil (C) under $25,000, and small claims (S).
• Protection orders, evictions (FED), and other county court matters.
• Transcripts of judgment, certificates of satisfaction, and exemplified copies for use outside Colorado.
• Water Court filings in Water Division 1 (case class CW).

Note: juvenile and probate files can be restricted, and the clerk may require a U.S. government-issued photo ID before access is granted.

Clerk of Court vs Clerk and Recorder

The most common mistake Weld County residents make is mixing up the two offices. Both have "Clerk" in the name. Each holds completely different records. The table below sets out the split, which is locked in by state law.

A simple rule: if the record came out of a courtroom, it lives at the Clerk of Court. If the record was recorded at a counter, it lives at the Clerk and Recorder. For broader public records routing, see the Weld County public records page.

How to Request Weld County Court Records

The Clerk of Court accepts record requests in three ways: through the online state form, by email to the records mailbox, and in person at the Centennial Center counter. The online state record/document request form is the most common path. The form covers years from 2026 back through 1873 and accepts requests for every case class.

Email requests go to 19JDRecords@judicial.state.co.us. The Clerk of Court reads the email, pulls the file, and either replies with the records or asks for payment first. In-person requests go to the records window at 915 10th Street. Mail requests use the P.O. Box 2038 address. Unless extenuating circumstances apply, the requested response is provided within three business days under the policy on the request form.

Restricted files have extra rules. Suppressed cases, juvenile and probate records, and documents with confidential or protected information may require a U.S. government-issued photo ID. The clerk reviews the file before release. The Clerk can restrict access to court files or parts of files under Colorado statutes, court rules, Supreme Court rules, Chief Justice Directives, and local administrative orders.

How to Request a Certified Copy

Certified copies are used for legal proceedings, name changes, foreign court use, immigration filings, and personal record archives. A certified copy carries the Clerk of Court's seal. An exemplified copy adds extra authentication for out-of-state or international use. Both are issued by the Weld County Clerk of Court for any file under the 19th Judicial District.

1. Identify the case number if known. The format is year + case class + sequence (for example 2024CR104). If the case number is unknown, supply the party name, year filed, and case type so the clerk can run a name search.
2. Open the Colorado Judicial Branch record/document request form and complete the requester contact section, including address, city, state, and ZIP.
3. Select Weld County as the location, pick the case type, and check the boxes for the specific document needed under Family Matters, Criminal Matters, Civil Matters, or Probate.
4. Check the Certification or Exemplification box if a certified or exemplified copy is needed. Submit the form and wait for the clerk's fee notice.
5. Pay the listed fee at $20 per certified or exemplified copy. Pick up the certified copy in person at the Centennial Center or wait for mail delivery once payment clears.

Note: fees marked with an asterisk on the form can be waived under CJD 06-01 or C.R.S. § 13-32-104(1)(a) for qualifying indigent filers.

Weld County Clerk of Court Fees

The Clerk of Court charges copy and search fees under Chief Justice Directive 06-01. The record request form itself costs nothing to submit. The fees apply when a file is pulled, copies are made, certifications are added, or off-site retrieval is needed for older cases. The court can hold records as far back as 1873, and off-site files carry the actual retrieval cost.

Court reporter transcripts are quoted by the reporter and arranged through the transcript line. Audio recording of proceedings by the public is not permitted under C.R.S. § 13-1-132 and CJD 23-02. The only authorized record of a hearing is the court reporter's transcript.

Records Request Form Field Inventory

The Judicial Branch record request form asks for the same fields every time. The list below matches the published form. Required fields are marked. Optional fields help the clerk find the file faster.

Court Information Center for Self-Help

The Court Information Center is a Clerk of Court resource for pro se filers in Weld County. The CIC sits inside the Centennial Center and runs Monday through Friday with the rest of the clerk operation. Phone: (970) 475-2410. Email: 19SelfHelp@judicial.state.co.us. CIC staff cannot give legal advice. They can explain which Judicial Branch self-help form goes with which filing, what the case-flow looks like, and where to file. They also direct fee-waiver candidates to the Motion to File Without Payment form.

Outside the courthouse, several legal aid services support Weld County. Colorado Legal Services takes referrals for family law, housing, and real estate matters at (970) 310-8367. The Weld County Bar Association maintains a pro bono contact. The Colorado State Public Defender Greeley office, at (970) 353-8224, handles criminal defense for eligible indigent defendants. Office Head: Michele Newell. For broader self-help paths see the court records page and the FAQ page.

Restricted and Suppressed Records

The Clerk of Court controls access to several categories of court files that are not open to the public. Juvenile records under the Children's Code, C.R.S. § 19-1-301 et seq., are largely confidential. Juvenile delinquency records can be expunged under C.R.S. § 19-1-306. Sealed adult criminal records under C.R.S. § 24-72-703 remain visible to courts, prosecutors, law enforcement, and statutory background-check entities, but not to the public. Adoption files, mental health commitment files, and certain dependency files have their own access rules.

Suppressed cases require clerk review before any information is released. The request form warns that the Clerk of Court can restrict access under Colorado Revised Statutes, Rules, Supreme Court Rules, Chief Justice Directives, local administrative orders or directives, and other legal authorities. Photo ID may be required. Sensitive identifiers, such as Social Security numbers, financial account numbers, protected addresses, and minor names, are redacted before release. For broader access law, see public records. For the broader trial court structure, see the Weld County District Court page. For probate-specific files, see probate records.

Related Weld County Resources

For dockets and case lookup, see court records. For probate-specific paths, see probate records. For the trial court structure under the 19th Judicial District, see the Weld County District Court page. For broader public records that include recorded deeds and county administration files, see public records. For marriage and divorce records that split between the Clerk and Recorder and the District Court, see marriage and divorce records.